1. Event Overview

The Waltons Back To School Virtual Event Promotion is organized by Bidvest Waltons (Pty) Ltd ("Waltons", "we", "us", or "our") to promote educational products and services during the back-to-school season.

The promotion includes virtual demonstrations, exclusive offers, prize giveaways, and educational content designed to support students, parents, and educators.

2. Eligibility

Participation in this promotion is open to:

• Legal residents of South Africa aged 18 years or older
• Parents or guardians of students participating on their behalf
• Educational institutions and their representatives
• Individuals with access to internet and compatible devices

Employees of Waltons and their immediate family members are not eligible to participate in prize draws.

3. Event Dates and Registration

The virtual event will take place on dates as advertised on our official website and promotional materials.

Registration is required to participate in the event and must be completed through our official registration portal.

Registration is free of charge and limited to available spaces on a first-come, first-served basis.

We reserve the right to modify event dates or cancel the event due to unforeseen circumstances, with appropriate notice given to registered participants.

4. Prizes and Giveaways

Prize draws and giveaways may be conducted during the virtual event with the following conditions:

• Prizes will be announced during the event and are subject to availability
• Winners will be selected randomly from eligible participants
• Prize winners will be notified within 7 business days of the event
• Prizes must be claimed within 30 days of notification
• Prizes are non-transferable and cannot be exchanged for cash
• Delivery of physical prizes will be arranged at no cost to the winner within South Africa

5. Participant Obligations

By participating in the event, you agree to:

• Provide accurate and truthful registration information
• Maintain appropriate conduct during virtual sessions
• Respect intellectual property rights of all content presented
• Not record, distribute, or reproduce event content without permission
• Follow all technical requirements and guidelines provided
• Allow use of your name and image for promotional purposes if you win a prize

6. Privacy and Data Protection

Your privacy is important to us. By registering for the event:

• You consent to the collection and processing of your personal data as outlined in our Privacy Policy
• Your information will only be used for event-related communications and promotional purposes
• We will not share your personal data with third parties without your consent
• You have the right to request access, correction, or deletion of your personal data
• Event sessions may be recorded for quality and training purposes

7. Technical Requirements

To participate in the virtual event, you must have:

• A stable internet connection
• A compatible device (computer, tablet, or smartphone)
• Updated web browser or required application
• Audio capability (speakers or headphones)
• Optional: webcam and microphone for interactive sessions

We are not responsible for technical difficulties that prevent participation.

8. Intellectual Property

All content presented during the virtual event, including but not limited to presentations, videos, documents, and materials, is the intellectual property of Bidvest Waltons or its licensors.

Participants are strictly prohibited from recording, copying, distributing, or reproducing any event content without prior written permission from Waltons.

Any unauthorized use of event content may result in immediate removal from the event and potential legal action.

9. Code of Conduct

All participants must adhere to professional conduct during the virtual event:

• Use respectful and appropriate language at all times
• Refrain from disruptive behavior or inappropriate comments
• Respect other participants and presenters
• Follow moderator instructions during interactive sessions
• Maintain a professional appearance if using video

Waltons reserves the right to remove participants who violate these conduct standards.

10. Promotional Offers and Discounts

Special offers and discounts announced during the virtual event are subject to the following terms:

• Offers are valid for the specified time period only
• Discounts apply to selected products and may have minimum purchase requirements
• Offers cannot be combined with other promotions unless specifically stated
• Stock availability applies to all promotional items
• Standard delivery terms and conditions apply to all purchases

11. Limitation of Liability

Waltons shall not be liable for:

• Technical failures or interruptions during the virtual event
• Loss or damage to participant devices or data
• Inability to participate due to internet connectivity issues
• Any indirect, incidental, or consequential damages
• Force majeure events beyond our reasonable control
• Content of third-party presentations or guest speakers

Our total liability is limited to the value of any prizes awarded and shall not exceed R1,000 per participant.

12. Event Modifications and Cancellations

Waltons reserves the right to modify, postpone, or cancel the virtual event at any time due to:

• Technical difficulties or platform issues
• Insufficient registrations
• Force majeure events (natural disasters, pandemics, etc.)
• Legal or regulatory requirements
• Other circumstances beyond our reasonable control

In the event of cancellation, registered participants will be notified via email. No compensation will be provided for cancellations due to circumstances beyond Waltons' control.

13. Data Processing and POPIA Compliance

In accordance with the Protection of Personal Information Act (POPIA), Waltons commits to:

• Process personal information lawfully and transparently
• Collect information for specific, legitimate purposes
• Ensure data accuracy and keep information up to date
• Retain information only for as long as necessary
• Implement appropriate security measures to protect data
• Respect data subject rights including access, correction, and deletion

For more information about our data processing practices, please review our Privacy Policy available on our website.

14. General Provisions

These Terms and Conditions:

• Are governed by the laws of South Africa
• May be updated at our discretion with appropriate notice to registered participants
• Remain in effect until the conclusion of all event-related activities
• Supersede any previous terms related to this promotion
• Are binding upon registration for the virtual event

If any provision is found to be unenforceable, the remainder shall remain in full force and effect.

Any disputes arising from these terms will be subject to the jurisdiction of South African courts.